Why you should integrate your LMS with your HR system
Get a global view of employee’s training with HRMS LMS integration
Syncing your HR system and LMS has a lot of benefits when it comes to saving time, money and effort spent on managing your organisation’s learning and development.
Your HR system helps you to manage your people. Your LMS manages their learning, which is a key aspect of maximising their performance levels and job satisfaction – both important factors for any HR manager – so it makes sense that your HR system and LMS should be able to speak to each other to automate processes, create efficiencies and reduce duplication.
There certainly are benefits with HRMS LMS integration, such as seamless data access, 360-degree visibility and other perks that create a unified, holistic environment. Listed below are few more benefits that depict why HRMS integration with LMS is essential.
HR system integration with LMS helps your employees with rich and relevant content that they can master and incorporate into their daily workflows. This content can even be personalized for each employee so that they can be more engaged when it comes to enhancing their skills. In addition, HRMS LMS integration helps you to monitor how efficiently your employees are upskilling their performance.
When an HR software coexists with an LMS, employees can acquire learning directly from the HR system, which provides them the empowerment over their additional skills and knowledge. Not only employees in your firm, these modules and materials are also open for instructors as well as external employees and potential applicants.
It is an effective tool to capture the skills that can be enhanced. The LMS within HRMS is very useful for detecting patterns and trends that can be analyzed to improve or focus on online education programs. In this way, you can improve the user experience, ensure the acquisition of specific skills and reduce the exhaustion levels of employees through HR software LMS integration.
By having access to the corporate information of each user and their history in the firm, HRMS integration with LMS can deliver specific data about each user and display them in the form of statistical, graphics or charts. Data that will be thrown by, for example, information on the additional resources that are necessary to continue the training process or the need to improve the focus on certain weak points of the trainee.
Thanks to automation of the processes, each of the departments involved in the eLearning programs will have the opportunity to concentrate on what is important, their training and personal growth. This is because the data on users and their information will be entered only once in the system. This will save their development and human resources staff large amounts of time and work that they can invest in online training or in other activities while the LMS integration with HR system is responsible for managing and updating the data of each user as they progress.
Online training process is thoroughly analyzed and is highly useful to offer detailed descriptions of employee performance. Analysis is not only about the activities of the eLearning program but in their daily work to also focus the training and directly attack those shortcomings. With HRMS LMS integration, the same process happens inversely, where the most outstanding workers/users, with better performance levels and that the system identifies as potential talents for your company can be enhanced so that they reach in short time skills and knowledge that make them better allies for their company.
Single Sign-on is a technology which allows users to access multiple systems from a single login. So, imagine your HR manager needs to log into their HRMS account and then take some HR training in their LMS account. With HRMS LMS integration, your employees will only ever have to deal with one platform — and one set of username and password. Instead of having them log into two (or more) systems, you give them a single sign-on (SSO) to log into your network and then they simply click on icons to access the various applications authorized for their account.
There are few different ways which follows the industry standards such as SAML that tends to be very secure for SMEs as well as OAUTH software. However, most of the enterprise level with LMSs, HRMS systems, ERP system such as Oracle support SAML. Similarly, there is another way for HR system integration that is custom single-sign-on.
Let’s say you have a home-grown ERP system or HRMS system that doesn’t support these industry standards. There comes custom single sign on that is built on security tokens between the two systems. Paradiso supports ten different security standards including SAML, OAUTH and also have built custom token based SSO.
The third way for HR software LMS integration is through synchronization of database. When we speak about user sync, this implies you can enter a new user on HRMS system and can sync data on both systems. This data is so much more than 1st name and last name. You can store data of department, location, language, manager’s name available in your master record such as ERP, HRMS system or intranet. With the help of rules engine process, Paradiso helps you to automate your employees course process and notifies your manager as well as HR with it.
Considering course synchronization, as the user completes their learning path or completes the course, these activities are recorded and reports are generated with HRMS through LMS saving lot of manual time.
To do this, we have synchronization and asynchronization techniques.
This integration happens in real time. Let’s say you hired new employee. Employee gets onboarded. User record gets created in your directory. As soon as user record gets created, API gets called immediately which sends data to the LMS within seconds. These details regarding the learning path are recorded in the LMS.
With asynchronous technique, the data is processed in patches. This processing is done in certain intervals ranging from every 1 hour or every 12 hour or every 24 hours depending on your need. The asynchronous integration between LMS and HRMS runs at certain intervals. There are two simple ways to perform this asynchronous technique.
Primarily it is done through APIs. You get to create a schedule job on both sides and these jobs are schedule tasks and run at certain intervals using API and that’s how data is transferred. For this process, both systems need to have best quality APIs. Now what if you don’t have APIs? Apply the second method.
Through Data file (XML/CSV)
you can use data file that can be an XML file, CSV file. What you do is you export file from one system to other. You put it on shared file system and then the second system takes data from the file system at the decided time interval and that’s how files are transferred without APIs.
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LMS & HRMS integration is important because it simplifies user management, enhances data accuracy, streamlines onboarding and offboarding, improves compliance tracking and reporting, increases efficiency and productivity, enhances employee development, and creates a seamless learning experience for employees.
The complexity of LMS & HRMS integration depends on the systems being integrated and the level of customization required. However, with proper planning, implementation, and support from experienced professionals, LMS & HRMS integration can be carried out smoothly and efficiently.
To request a demo of Paradiso LMS & HRMS integration, you can typically visit Paradiso LMS’s website and look for their “Contact Us” or “Request a Demo” page. You can fill out the demo request form or contact their sales team to schedule a demo of their LMS & HRMS integration.
To make the most out of a demo of Paradiso LMS & HRMS integration, it’s helpful to come prepared with a clear understanding of your organization’s learning and development needs, HRMS requirements, and any specific questions or use cases you want to discuss during the demo. This will help you get a customized demonstration that addresses your organization’s unique needs and challenges.
After the free trial or demo period ends, you may need to make a purchase decision based on your assessment of the LMS & HRMS integration. You can contact Paradiso LMS’s sales team for pricing and licensing information, and they can guide you through the process of purchasing and implementing the integration, if you decide to proceed.
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